Strategy & Governance · Module
Company Secretarial
Statutory registers from source events and a compliance calendar that runs itself
Company Secretarial is planned to keep each legal entity's statutory house in order: entity and director records, registers generated from source events, an event-driven compliance calendar and filing packs prepared for professional certification. One3 does not file on your behalf.
Not a filing agent
Company Secretarial, planned for W4, prepares and tracks; it does not file. Filings are prepared in One3, then certified and submitted by an authorised professional outside One3, and recorded back with an acknowledgement. The plan treats MCA rules and forms as facts that must be verified before any rule set is released to a tenant.
Entities and directors
The legal entity master holds CIN, entity type, incorporation date, registered office history, authorised and paid-up capital, financial year and statutory auditor. Directors and KMP have DIN, designation, category, appointment and cessation dates, KYC status (to be verified), other directorships and shareholdings. A group structure chart shows ownership percentages from the cap table, and natural-language questions such as "which entities have X as a director" are answered from registers with citations.
Registers that stay in sync
Statutory registers are generated from source events and kept as versioned entries: members, directors and KMP, charges, related-party contracts, loans and guarantees and more. Because the allotment, the resolution and the register come from the same event, they do not drift apart. Charges are managed from creation to satisfaction with lender and asset details.
A calendar driven by events
An obligation library by entity type holds versioned rules: due-date formulas, triggers, forms, attachments and the responsible role. An annual calendar is generated per entity. Event-driven obligations are raised automatically when a director is appointed or ceases, shares are allotted, a resolution needs filing, an auditor is appointed or a charge is created.
Filing preparation and status
A filing pack pre-fills form data from registers, adds an attachment checklist, drafts resolutions and extracts, and goes through maker-checker review and a professional certification task. "Mark filed" is an R4 human Action recording the SRN, challan, fees, filing date and acknowledgement. Statuses run from prepared and certified to filed, approved or resubmission required. Estimated additional fees for overdue filings are labelled estimates.
Working with CS firms
CS firms can import registers and obligation history from standard Excel templates with reconciliation. A partner workspace lets firm staff access many client tenants with engagement scopes, time bounds and client approval. Regulatory change follows a workflow: Fact Register verification, a new rule version, tenant impact analysis and admin acceptance. LLP, OPC and Section 8 rule sets are planned (to be verified); listed-company and RBI-regulated overlays are planned for W5.
Features
What Company Secretarial includes
Legal entity master
CIN, entity type, office history, capital, financial year and auditor.
Directors and KMP
DIN, designation, category, dates, KYC status and other directorships.
Statutory registers from events
Versioned register entries generated from source events.
Compliance calendar
Obligation library by entity type with versioned due-date rules.
Event-driven obligations
Raised by appointments, allotments, resolutions, auditor changes and charges.
Filing preparation
Pre-filled form data, attachment checklist, draft extracts, maker-checker and certification task.
Filing status tracking
Human "mark filed" with SRN, challan, fees and acknowledgement.
Resolution linkage
Uses Board Portal resolutions, or a lightweight signed-copy record.
Document templates
Notices, consents, certified true copies, extracts and appointment letters.
Compliance status report
Due, overdue and completed obligations per entity and group.
CS-firm partner workspace
Scoped, time-bound access to many client tenants with client approval.
Charges management
Creation, modification and satisfaction with filing obligations.
Rule-set releases
Verification, new version, impact analysis and tenant acceptance.
Document-to-register extraction
AI proposes register entries from uploaded documents with page citations.
Workflow
Event to filing to register
- 1
A corporate event is recorded, such as an allotment
- 2
The obligation is raised with its due date
- 3
A filing pack is prepared and checked by maker-checker
- 4
A licensed professional certifies and files outside One3
- 5
The filing is marked filed with acknowledgement by a person
- 6
Registers update from the same event
AI
AI skills and Digital Employees
Filing pack completeness
Finds missing attachments and data; never certifies or marks filed.
Compliance reminders
Sends obligation reminders to responsible roles.
Document-to-register extraction
Proposes register entries with page citations for review.
Governance assistant
Answers questions on entities and obligations citing registers and Fact Register rows.
Digital Employees that use this module
They act through the same governed Actions as people; risky steps wait for approval.
Frequently asked questions
Does One3 file forms with the MCA?
No. Filings are certified and submitted by an authorised professional outside One3. Direct e-filing is considered only if API access and the certification model are verified.
Are the due dates reliable?
Due dates come from rule sets released only after Fact Register verification. Always verify with your company secretary or counsel.
Can my CS firm work in One3?
A partner workspace for CS firms with scoped, time-bound client access is planned.
See Company Secretarial in your workflow
Tell us about your team and the outcomes you want. We will walk you through the apps, the Digital Employees and the plan for your industry.