Strategy & Governance · Module
Board & Governance Portal
Run boards and committees end to end, with packs built from live evidence
Board & Governance Portal is planned to run boards and committees from composition and notice to secure reading, voting, resolutions, minutes and action tracking. Board packs are built from immutable One3 snapshots, and a quarterly Board AI-oversight report shows how the company's Digital Employees behaved.
The whole board cycle in one place
Board & Governance Portal, planned for W4, covers the work of a board and its committees: composition, meetings, agendas, packs, secure reading, declarations and recusal, voting, resolutions, minutes, action tracking and evaluations.
Boards, committees and meetings
Boards exist per legal entity, with committees such as audit, nomination and remuneration, CSR, risk, stakeholder relationship or custom. Meeting scheduling sends calendar invites, generates notices with statutory notice checks and applies quorum rules for in-person and video attendance, with an attendance register by mode. The agenda builder offers templates for a first board meeting, quarterly results, annual accounts and AGM notice approval. Live meeting mode lets directors' readers follow the current agenda item and page.
Packs from evidence, not exports
The board pack builder combines uploads with live One3 sources through immutable snapshots: cockpit, OKR scorecards, financial statements, compliance status and cap table summary. The secure reader on web and PWA supports private annotations, notes to the secretary, bookmarks, search, per-item permissions, download and print controls and a dynamic watermark. Encrypted offline packs with remote wipe are planned for the mobile app. Directors can ask presenters questions per agenda item, and answers attach to the pack.
Conflicts, votes and resolutions
Annual and event-based declarations of interest are recorded (form data to be verified). Recused directors cannot see restricted item papers or vote. Motions record for, against and abstain against attendance and quorum, with chair casting-vote rules. Circular resolutions are circulated to eligible directors for authenticated approval or e-sign with threshold rules. The resolutions register records text, type, dates, filing flags and linked Actions.
Minutes and follow-through
AI minutes are drafted from a Meet transcript or uploaded notes using templates, with speaker attribution, decisions and dissent, then reviewed by the chair before circulation. Matters arising become tracked tasks in Projects or initiatives in Goals, reported in the next pack.
Oversight of the AI workforce
The quarterly Board AI-oversight report is sourced from the cockpit's oversight data feed: autonomy distribution by department and risk tier, value of autonomous actions, approval and override rates, undo and incident counts, model changes and policy changes.
Directors and shareholders
A director portal holds profile, DIN reference, KYC documents, tenure, other directorships and training records. Board evaluations support anonymity rules. Invitees such as auditors get time-bound, item-scoped access with NDA acknowledgement. Shareholder meetings, group governance, sitting fees, archive import with legal hold and composition reporting are also planned.
Features
What Board & Governance Portal includes
Boards and committees
Per legal entity, with standard and custom committees and member roles.
Meeting scheduling
Invites, notices with statutory checks, quorum rules and attendance register.
Agenda builder
Templates, standard items, presenters, time allocation and AI drafts from matters arising.
Board pack builder
Uploads plus immutable snapshots from cockpit, OKR, financials, compliance and cap table.
Secure reader
Private annotations, bookmarks, per-item permissions, download controls and watermark.
Declarations and recusal
Interest declarations; recused directors cannot view restricted papers or vote.
Voting and circular resolutions
In-meeting votes and authenticated circular approvals with threshold rules.
Resolutions register
Text, type, dates, filing flags and linked Actions.
AI minutes
Drafted from transcripts with decisions and dissent, reviewed by the chair.
Action tracker
Matters arising synced to Projects or Goals and reported in the next pack.
Board AI-oversight report
Quarterly autonomy, value, override, undo and incident figures.
Director portal and evaluations
Profiles, KYC, tenure, training and anonymised evaluations.
Invitee access
Time-bound, item-scoped access for auditors and advisers with NDA acknowledgement.
Archive, retention and legal hold
Bulk import of past packs and minutes with hash-chained audit.
Workflow
Board meeting cycle
- 1
Schedule with notice and quorum checks
- 2
Build the agenda from templates
- 3
Assemble the pack from snapshots and uploads
- 4
Directors read, annotate and declare interests
- 5
Vote motions and record resolutions
- 6
Draft minutes for chair review and circulate
- 7
Track matters arising to the next meeting
Workflow
Circular resolution
- 1
Draft the resolution
- 2
Circulate to eligible directors
- 3
Directors approve with authenticated consent or e-sign
- 4
Threshold rules decide the result
- 5
The result is noted at the next meeting and filing obligations raised
AI
AI skills and Digital Employees
Minutes drafting
Drafts minutes from transcripts for chair review.
Agenda drafting
Drafts agenda items from matters arising.
Smart prep
Citation-backed talking points for directors; risk-language scanning for the secretary.
Digital Employees that use this module
They act through the same governed Actions as people; risky steps wait for approval.
Frequently asked questions
Are board packs built from live data?
They use immutable, hashed snapshots of One3 sources, so every director reads the same frozen figures.
Can recused directors see the papers?
No. Recused directors cannot see restricted item papers or vote on them.
Is the statutory notice check legal advice?
No. Rule sets are released only after verification, and you should confirm requirements with counsel.
See Board & Governance Portal in your workflow
Tell us about your team and the outcomes you want. We will walk you through the apps, the Digital Employees and the plan for your industry.