Digital Employees · Department
Finance & Accounting Digital Employees
Ten planned Digital Employees for collections, payables, bank reconciliation, GST and TDS checks, expense audits, forecasting and cash, plus an invoice and payment-link agent. Money moves only with human approval.
Finance & Accounting Digital Employees are designed to keep the books current and the close predictable. They send polite payment reminders, match vendor bills, reconcile bank feeds daily, prepare GST and TDS data, check expense claims against policy, draft forecasts and variance commentary, and keep a 13-week cash view.
The rule is simple: money moves only with a person's approval. Payments, write-offs, tax filings and payroll runs are R4 Actions. They always need human approval with a second factor, and no Digital Employee can earn autonomy for them. Tax roles prepare filing-ready data; filing stays with your accountant or CA.
How they work
- They use Accounts, Billing & Invoicing, FP&A, Procurement, Expenses & Travel and Payroll.
- An AI Finance Ops Manager can run the close checklist and assign tasks to finance specialists, reporting to your finance controller.
- Collections messages follow your dunning policy and contact windows and are disclosed as AI-assisted. Disputes go to a person.
Cost and return
The Investment & ROI Ledger records rent, AI usage, messaging costs and supervision time. Collections accelerated is calculated from days earlier against your baseline DSO and the cost of capital you set.
Planned waves: AR & Collections Specialist in W2; most roles in W3; FP&A, revenue accounting and treasury in W4.
11 Finance & Accounting roles
| Role | Mission | Autonomy | Max risk | Wave |
|---|---|---|---|---|
| AI Finance Ops Manager | Orchestrate finance specialists and the close calendar | A3 | R2 | W3 |
| AI AR & Collections Specialist | Reduce overdue receivables politely | A3 | R3 | W2 |
| AI AP Clerk | Process vendor bills accurately | A3 | R2 | W3 |
| AI Bank Reconciliation Specialist | Keep books reconciled daily | A3 | R1 | W3 |
| AI GST & Indirect Tax Assistant | Keep GST data filing-ready | A2 | R1 | W3 |
| AI TDS & Direct Tax Assistant | Keep withholding correct | A2 | R1 | W3 |
| AI Expense Auditor | Enforce expense policy | A4 | R1 | W3 |
| AI FP&A Analyst | Budget, forecast, explain variances | A2 | R1 | W4 |
| AI Revenue Accounting Assistant | Recognise revenue correctly | A2 | R1 | W4 |
| AI Treasury & Cash Analyst | Keep cash visible and planned | A2 | R1 | W4 |
| Invoice & Payment-link Agent | Send correct invoices with payment links the same day | A2 | R2 | W2 |
Autonomy A0 (suggest only) to A4 (act within policy). Risk tiers R0–R4; anything above a role's ceiling waits for a person. See the glossary →
See how One3 would run your business
Tell us about your team and the outcomes you want. We will walk you through the apps, the Digital Employees and the plan for your industry.