Batch and expiry tracking, retailer credit and schemes for pharma distributors.

Pharma distributors move thousands of SKUs to hundreds of retailers, every item tracked by batch and expiry, with credit extended to most buyers. The Pharma Distribution Edition is designed to keep stock, credit, schemes and compliance on one shared record.

How the work runs

• Batch and expiry. Inventory & Warehouse tracks every receipt and sale by batch and expiry date. Near-expiry stock is flagged early so it can be sold or returned to the manufacturer.
• Near-expiry returns. Returns from retailers and to manufacturers are recorded by batch, with credit notes issued in Billing & Invoicing.
• Schemes and discounts. Manufacturer schemes and trade discounts are applied at billing and tracked for claims.
• Retailer credit. Collections & Credit Control sets credit limits per retailer, tracks receivables and records promises to pay. Orders over the limit are held for approval.
• Tax. Tax Engine applies GST to every invoice. Accounts posts sales, purchases, returns and receipts.
• Delivery and cold chain. Supply Chain & Logistics plans delivery runs and records e-way bills. Temperature logs are kept for cold chain items.
• Retailers. CRM holds each retailer's licence details, order history and contacts.

Digital Employees

An AI Inventory Replenishment Specialist drafts purchase proposals by batch and demand. An AI Warehouse Coordinator schedules cycle counts and flags near-expiry stock. An AI AR & Collections Specialist sends polite reminders and payment links to retailers. An AI GST & Indirect Tax Assistant checks invoices and returns data before filing. They work for your accounts and warehouse staff under supervision. Credit limit changes and write-offs are approved by people.

Compliance

Wholesale drug licences, batch traceability and GST apply. The Edition is designed to keep licence numbers and batch history on file. Confirm obligations with counsel.