How it works · Flow F8

From transactions to a signed-off close and a board pack

Invoices, bills, bank feeds, payroll and expenses are categorised, reconciled, adjusted and closed. Variance is explained and filings are signed off by a human accountant.

What the Record to report flow does

Record to Report is the month-end close.

Transactions flow in from invoices, bills, bank feeds, payroll and expenses. An agent auto-categorises them, starting at A2 and moving to A3 when earned. Bank and GST reconciliation run. Accruals and adjustments are drafted at A2 for an accountant to approve. The trial balance is produced and a close checklist is tracked as a project.

The P&L, balance sheet and cash flow follow. The FP&A agent drafts variance explanations. A board pack is assembled in Slides. Filings go out only with a human accountant's sign-off (R4).

Billing & Invoicing lite and Accounts lite are in Year 1. Full Accounts, FP&A and filings are W3–W4.

Every step on this page is an Action: a typed verb with a risk tier (R0 read-only to R4 irreversible or financial), a permission check and a reversibility class. Agents and humans call the same Actions, so the same approval rules apply whether a person clicks a button or a Digital Employee acts.

Record to report, step by step

Ten steps from raw transactions to a signed filing.

1
1. Transactions flow in
**Finance · Billing · Accounts · People (HR) · Payroll · Expenses.** Invoices, bills, bank feeds, payroll and expenses.
2
2. Auto-categorisation (A2 → A3)
**Reconciliation Specialist agent.** Categorises transactions; earns A3 after measured accuracy.
3
3. Bank and GST reconciliation
**Finance · Accounts · Tax Engine.** Bank lines and GST data are reconciled.
4
4. Accruals and adjustments (A2)
**Finance agent · Human gate.** Drafted for an accountant to approve.
5
5. Trial balance
**Finance · Accounts.** Produced from posted entries.
6
6. Close checklist
**Work · Projects.** The close runs as a tracked checklist with owners.
7
7. P&L, balance sheet and cash flow
**Finance · Accounts.** Standard statements.
8
8. Variance explanations
**FP&A agent (CFO-office).** Drafts explanations with evidence and confidence.
9
9. Board pack
**Office · Slides.** A board pack is assembled for review.
10
10. Filings with sign-off (R4)
**Human gate.** Filings go out only with a human accountant's sign-off and a second factor.