Finance · Module
Spend Analytics
See all spend by supplier and category, find savings and track what you realise
Spend Analytics is a planned W4 add-on that builds a spend cube across PO, non-PO, card and expense spend, normalises suppliers and classifies lines. It surfaces savings opportunities labelled as estimates and tracks realised savings.
One view of where money goes
Spend sits in purchase orders, vendor bills without POs, corporate card transactions and expense claims. Spend Analytics, planned for Year 3 (W4), brings them into a spend cube by supplier, category, entity, department, period and channel.
Clean suppliers, clean categories
The same supplier often appears under several names. Supplier normalisation groups variants by GSTIN, PAN, name similarity and a bank-account hash, and proposes merges that a human confirms; merges are reversible. Lines are classified against a tenant taxonomy (a default template is provided, with optional mapping to a public standard, verify licence). AI classifies each line with a confidence score, sends low-confidence lines to a review queue and learns from corrections.
Savings and compliance
The module looks for price variance for the same item across suppliers, supplier fragmentation, tail spend, contract leakage and payment-terms opportunities. Savings figures are labelled as estimates with their method shown. Compliance views show non-PO spend, spend with non-approved vendors, and split purchases just below approval thresholds; these are review prompts, never accusations. At GA, MSME views show spend with MSME-registered vendors and payment timeliness to micro and small enterprises.
Each opportunity can be assigned an owner and an action, such as an RFQ in Procurement or a renegotiation task, and realised savings are tracked against a baseline. Price benchmarks across tenants are not planned; any cross-tenant use would need explicit consent and aggregation rules.
Features
What Spend Analytics includes
Spend cube
Spend by supplier, category, entity, department, period and channel (PO, non-PO, card, expense).
Supplier normalisation
Groups supplier variants by GSTIN, PAN, name similarity and bank hash, with human-confirmed reversible merges.
Category taxonomy
Tenant taxonomy from a default template, with optional mapping to a public standard (verify licence).
AI classification
Line-level classification with confidence, a low-confidence queue and learning from corrections.
Savings opportunities
Price variance, fragmentation, tail spend, contract leakage and payment-terms opportunities, labelled as estimates.
Compliance views
Non-PO spend, non-approved vendors and split purchases below approval thresholds.
MSME views
Spend with MSME-registered vendors and payment timeliness to MSEs.
Opportunity workflow
Opportunity to owner to action (RFQ or renegotiation), with realised savings tracked against a baseline.
Workflow
From opportunity to realised savings
- 1
The cube refreshes from bills, POs, cards and expenses.
- 2
Suppliers are normalised and lines classified.
- 3
Opportunities are listed with method and estimate labels.
- 4
An owner takes action through an RFQ or renegotiation.
- 5
Realised savings are tracked against the baseline.
AI
AI skills and Digital Employees
Spend classification
Classifies lines with confidence and routes uncertain ones to review.
Supplier normalisation suggestions
Proposes supplier merges from GSTIN, PAN, bank hash and name similarity.
Savings narratives
Explains opportunities with method and estimate labels.
Split-purchase flags
Flags split-purchase and non-PO patterns as review prompts.
Digital Employees that use this module
They act through the same governed Actions as people; risky steps wait for approval.
Frequently asked questions
Are savings figures guaranteed?
No. Opportunities are labelled as estimates with their method; only realised savings tracked against a baseline are reported as achieved.
Does it compare my prices with other companies?
No. Cross-tenant benchmarks are not planned without explicit consent and aggregation rules.
What spend does it cover?
PO, non-PO bills, corporate card transactions and expense claims.
See Spend Analytics in your workflow
Tell us about your team and the outcomes you want. We will walk you through the apps, the Digital Employees and the plan for your industry.