One3 Ecosystem · Module
Freelancer & Gig Management
Contracts, timesheets, invoices and TDS for your freelancers in one record
Freelancer & Gig Management will be the tenant's own system of record for independent contractors. It covers onboarding, contracts, milestones, timesheets, invoices, TDS and GST handling, payment approval and offboarding, with misclassification risk indicators.
Freelancer & Gig Management is an add-on planned for W4 (Year 3), after Accounts TDS and full Projects are in place. It needs a host app for seats.
The problem
Many Indian businesses engage freelancers and consultants over spreadsheets and WhatsApp. TDS, GST, contract terms and access are tracked by hand. This module keeps all of it on the same party, file and activity records as the rest of One3.
How it works
- Invite a freelancer as a portal user. Onboarding collects PAN, GSTIN if registered, address and bank details, verified through licensed providers, plus NDA acceptance and documents.
- Run a classification pre-assessment.
- Issue a contract from counsel-reviewed templates built on the Legal clause library: fixed price with milestones, time and materials with a rate and cap, or a retainer. A named signatory signs through a licensed eSign provider (verify).
- Provision scoped access to the projects and records in the contract only. Access is revoked automatically at contract end or pause.
- Track milestones linked to project tasks and timesheets with manager approval.
- The freelancer submits an invoice, which is matched to the contract, milestones and approved timesheets.
- TDS and GST are computed from versioned rule tables and posted as a bill and TDS liability to Accounts. Rule tables need domain-expert sign-off before activation (verify).
- Payment approval follows the delegation of authority, with a second factor above the threshold, and pays through the tenant's own payment rails. One3 never holds the money.
- Offboarding revokes access, confirms IP and closes the final invoice.
Misclassification risk
A structured questionnaire plus system signals (duration, exclusivity, fixed hours, manager control, use of company tools and email, payment regularity) produce a risk band. It is advisory and labelled "risk indicators, not a legal determination". Alerts fire when long engagements or full-time-like timesheet patterns cross tenant thresholds.
Features
What Freelancer & Gig Management includes
Freelancer register
Individuals and small firms as party records with status, tags, skills and rates.
Onboarding portal
Profile, PAN, GSTIN, address and verified bank details, NDA acceptance and document uploads.
Contract templates
Counsel-reviewed India templates from the Legal clause library covering scope, IP, confidentiality, data protection, payment and termination.
Contract types
Fixed price with milestones, time and materials with rate and cap, or a retainer with scope boundaries.
Contract issue and eSign
Issue with a named signatory and sign through a licensed eSign provider; changes only by signed amendment.
Milestones and deliverables
Acceptance criteria, due dates and amounts linked to project tasks; accept, request changes or reject with a reason.
Timesheets
Entry on the portal and mobile web, WhatsApp later; linked to projects, approved by managers and locked after invoicing.
Gig invoices
Freelancer-submitted invoices validated for GST, matched against contract, milestones and approved timesheets.
TDS computation and handoff
Withholding computed from a versioned rule table and posted as a bill and TDS liability to Accounts.
GST treatment
GSTIN validation, invoice field checks and reverse-charge applicability flags where relevant.
Payment approval
Payment requests through delegation of authority, with a second factor above the threshold, paid through the tenant's rails.
Misclassification risk assessment
Questionnaire and system indicators produce an advisory risk band with periodic re-assessment and pattern alerts.
Scoped access and offboarding
Project-scoped portal access, automatic revoke at contract end, and an offboarding checklist.
Compliance dashboard
Contracts missing PAN, expired NDAs, high-risk classification bands, pending TDS records and overdue payments.
Workflow
Contract to payment
- 1
Invite the freelancer as a portal user
- 2
Onboard with PAN, GSTIN, bank verification and NDA
- 3
Run a classification pre-assessment
- 4
Issue a contract from a template and sign it
- 5
Provision scoped access
- 6
Approve deliverables or timesheets
- 7
Match the invoice to contract, milestones and timesheets
- 8
Compute TDS and GST and post the bill to Accounts
- 9
Approve payment under delegation of authority and pay through the tenant's rails
- 10
Share the statement and certificate status with the freelancer
Workflow
Offboarding
- 1
Contract reaches its end date or a termination notice
- 2
Access is revoked
- 3
Assets are returned and IP is confirmed
- 4
Final invoice is settled and feedback recorded
AI
AI skills and Digital Employees
Contract drafting
Drafts contract scope from a description using the approved clause library; issuing stays with a human.
Document extraction
Reads PAN, GSTIN and bank proof from onboarding documents.
Misclassification risk explanation
Shows which signals drove the risk band and which rule version applied.
Timesheet anomaly detection
Flags duplicate weeks, cap breaches and implausible patterns.
Invoice extraction and matching
Extracts invoice fields and explains how they match the contract and milestones.
Digital Employees that use this module
They act through the same governed Actions as people; risky steps wait for approval.
Frequently asked questions
Does One3 pay freelancers on our behalf?
No. Payments go from your business through your own payment rails. One3 records the approval, the evidence and the reconciliation.
Is the misclassification score a legal opinion?
No. It is advisory and labelled as risk indicators, not a legal determination. Verify with counsel.
How is TDS calculated?
From versioned rule tables (section, threshold, rate, PAN availability) that need domain-expert sign-off before activation. Each computation stores the rule version. Verify the rules with your tax adviser.
Do freelancers get full seats?
No. Freelancers get portal access scoped to the projects and records in their contract, revoked automatically when it ends.
See Freelancer & Gig Management in your workflow
Tell us about your team and the outcomes you want. We will walk you through the apps, the Digital Employees and the plan for your industry.