Industry Edition · I-28
Event plans, vendors, guest lists, budgets and day-of run sheets in one place.
The Event Management & Weddings Edition is planned for event and wedding planners. It covers event plans, vendor coordination, guest lists, budgets against actuals, designs and day-of run sheets.
Event and wedding planners coordinate many vendors, a large guest list and a client with strong opinions, all against a fixed date. The Event Management & Weddings Edition is designed to keep every event on one plan.
How the work runs
- Leads. CRM tracks enquiries, event dates and client preferences.
- Event plans. Projects holds each event as a plan with tasks, milestones and owners, built from templates for weddings, corporate events and parties.
- Vendors. Procurement manages vendor quotations and orders for venues, decor, catering, photography and entertainment.
- Guest lists. Guests, RSVPs, travel and stay are tracked per function.
- Budgets. Budgets are set per category and compared with actual vendor costs as orders are placed.
- Designs. Design Studio produces invitations, signage and mood boards on brand.
- Billing. Billing & Invoicing raises milestone invoices to the client and records payments.
- Communication. Guests and vendors receive updates on the WhatsApp channel.
- Day-of run sheets. A minute-by-minute run sheet lists who does what and when, shared with the team and vendors.
Digital Employees
An AI Quote & Proposal Specialist drafts event proposals and quotes. An AI Graphic Designer produces invitation and signage variants. An AI Executive/Team Assistant keeps vendor schedules and reminders. An AI AR & Collections Specialist follows up client milestone payments. They work for planners under supervision. Vendor commitments and spending are approved by people.
Compliance
Venue and permit requirements and GST apply. These are pointers to confirm with counsel.
Challenges
What this Edition is designed to solve
Vendor coordination
Dozens of vendors are managed over calls and chats.
Budget overruns
Actual costs are not compared with the budget until it is too late.
Guest management
RSVPs, travel and stay details are spread across sheets.
Day-of chaos
Teams and vendors do not share one run sheet.
Apps & modules
What's in the Edition
Industry records & flows
Built around your records
- Event plans
- Vendor quotations and orders
- Guest lists and RSVPs
- Budgets vs. actuals
- Day-of run sheets
- Invitations and signage
Workflow
Enquiry to signed event
- 1
Enquiry is captured
- 2
AI Quote & Proposal Specialist drafts the proposal
- 3
Planner presents it and agrees scope
- 4
Event plan is created from a template
- 5
First milestone invoice is raised
Workflow
Final week
- 1
Vendor confirmations are checked
- 2
Guest RSVPs are finalised
- 3
Run sheet is shared with team and vendors
- 4
Budget vs. actuals is reviewed
- 5
Final invoice is prepared
Digital Employees
Agents you could rent for this industry
Regulatory pointers
Rules this Edition is designed around
- Venue and permit requirements. Verify with counsel.
- GST on event services. Verify with counsel.
These are pointers for review with counsel, not legal advice. Each is verified before the Edition is sold.
Frequently asked questions
Is the Event Management & Weddings Edition available today?
Not yet. The Event Management & Weddings Edition is planned for wave W4. Each Industry Edition needs three signed design partners in that industry, a named domain expert and counsel sign-off before it is built.
Can vendors see the run sheet?
The plan is to share run sheets and updates with vendors on WhatsApp and through portal access.
Does it track budgets?
Yes, that is the design. Budgets are set per category and compared with vendor orders and actual costs.
Build the Event Management & Weddings Edition with us
Each Edition starts with signed design partners from the industry. Tell us how your business runs.