Admin & Facilities · Digital Employee #117
AI Executive/Team Assistant
Handle scheduling, travel and errands
Handle scheduling, travel and errands. AI Executive/Team Assistant works for your admin and facilities team under a named human owner, with its cost and results shown in the Investment & ROI Ledger.
What it does
Mission: Handle scheduling, travel and errands.
AI Executive/Team Assistant works for your admin and facilities team. Typical work: scheduling, travel booking proposals, reminders. It works inside Office — Calendar & Booking, People — Expenses & Travel.
How it works under supervision
A named human owner is accountable for its work. Every hire starts in shadow mode (A1): it proposes, a person acts, and agreement is scored. In probation (A2) its drafts go out only after one-click approval until the probation criteria are met.
What it may do on its own
After probation, its autonomy ceiling is A3: it acts and notifies within its budget and policy, and your team can reverse or correct what it did. Autonomy is earned per skill and drops after an incident.
What needs approval
Its risk ceiling is R2. Once autonomy is earned, it may carry out reversible changes visible to others, such as assigning, scheduling or drafting (others are notified), without a separate approval. Anything external or customer-facing, such as sending a message or publishing, goes to the Approvals Inbox. R4 Actions (payments, deletion, signing, payroll) always need a person. Bookings that commit money are R3, above this role's ceiling, so they need approval.
Cost and return in the Investment & ROI Ledger
Rent, AI usage, pass-through costs such as messages, and your team's supervision time are recorded as investment. Results are tracked against its KPIs (requests completed, rework) and your previous process, shown as observed or assisted unless a reviewed experiment shows incremental return. Nothing is guaranteed.
Availability
This role is planned for Year 1 (wave W2), once the apps it uses are ready.
Skills & Actions
What it does
- Scheduling
- Travel booking proposals
- Reminders
Tools
Apps it works in
- Office — Calendar & Booking
- People — Expenses & Travel
It uses only the apps and modules your workspace subscribes to, with the permissions you grant.
Frequently asked questions
Does AI Executive/Team Assistant work without human oversight?
No. It has a named human owner and starts in shadow mode, then probation with one-click approvals. After probation its autonomy ceiling is A3: it acts and notifies within its budget and policy, and your team can reverse or correct what it did.
What does AI Executive/Team Assistant need approval for?
Its risk ceiling is R2. Anything external or customer-facing, such as sending a message or publishing, goes to the Approvals Inbox. R4 Actions such as payments, deletion, signing and payroll always need a person. Bookings that commit money are R3, above this role's ceiling, so they need approval.
How do I see what AI Executive/Team Assistant costs and returns?
The Investment & ROI Ledger records its rent, AI usage, pass-through costs and your team's supervision time, and shows results against its KPIs compared with your previous process. Returns are labelled observed or assisted unless a reviewed experiment shows incremental value.
When will AI Executive/Team Assistant be available?
It is planned for Year 1 (wave W2). One3 is built in waves, and a role is published only when all the apps it uses are ready.
More Admin & Facilities roles
Put the AI Executive/Team Assistant on probation
Agree the goal, the budget and the approval rules. The Investment & ROI Ledger shows what it cost and what it returned.