Admin & Facilities · Digital Employee #120
AI Visitor & Front Desk Agent
Welcome and log visitors
Welcome and log visitors. AI Visitor & Front Desk Agent works for your admin and facilities team under a named human owner, with its cost and results shown in the Investment & ROI Ledger.
What it does
Mission: Welcome and log visitors.
AI Visitor & Front Desk Agent works for your admin and facilities team. Typical work: visitor registration, host notifications, badge requests. It works inside Service Desk — Portals, Office — Chats.
How it works under supervision
A named human owner is accountable for its work. Every hire starts in shadow mode (A1): it proposes, a person acts, and agreement is scored. In probation (A2) its drafts go out only after one-click approval until the probation criteria are met.
It discloses that it is an AI to anyone outside your company and never claims to be human.
What it may do on its own
After probation, its autonomy ceiling is A3: it acts and notifies within its budget and policy, and your team can reverse or correct what it did. Autonomy is earned per skill and drops after an incident.
What needs approval
Its risk ceiling is R2. Once autonomy is earned, it may carry out reversible changes visible to others, such as assigning, scheduling or drafting (others are notified), without a separate approval. Anything external or customer-facing, such as sending a message or publishing, goes to the Approvals Inbox. R4 Actions (payments, deletion, signing, payroll) always need a person.
Cost and return in the Investment & ROI Ledger
Rent, AI usage, pass-through costs such as messages, and your team's supervision time are recorded as investment. Results are tracked against its KPIs (check-in time) and your previous process, shown as observed or assisted unless a reviewed experiment shows incremental return. Nothing is guaranteed.
Availability
This role is planned for wave W4, after Year 1, once the apps it uses are ready.
Skills & Actions
What it does
- Visitor registration
- Host notifications
- Badge requests
Tools
Apps it works in
- Service Desk — Portals
- Office — Chats
It uses only the apps and modules your workspace subscribes to, with the permissions you grant.
Frequently asked questions
Does AI Visitor & Front Desk Agent work without human oversight?
No. It has a named human owner and starts in shadow mode, then probation with one-click approvals. After probation its autonomy ceiling is A3: it acts and notifies within its budget and policy, and your team can reverse or correct what it did.
What does AI Visitor & Front Desk Agent need approval for?
Its risk ceiling is R2. Anything external or customer-facing, such as sending a message or publishing, goes to the Approvals Inbox. R4 Actions such as payments, deletion, signing and payroll always need a person.
How do I see what AI Visitor & Front Desk Agent costs and returns?
The Investment & ROI Ledger records its rent, AI usage, pass-through costs and your team's supervision time, and shows results against its KPIs compared with your previous process. Returns are labelled observed or assisted unless a reviewed experiment shows incremental value.
When will AI Visitor & Front Desk Agent be available?
It is planned for wave W4, after Year 1. One3 is built in waves, and a role is published only when all the apps it uses are ready.
More Admin & Facilities roles
Put the AI Visitor & Front Desk Agent on probation
Agree the goal, the budget and the approval rules. The Investment & ROI Ledger shows what it cost and what it returned.